Privacy Policy

4TEA2 Ltd (trading as WholeWell Awareness)

Last updated: 29 Januar 2026

4TEA2 Ltd (“we”, “us”, “our”), trading as WholeWell Awareness, is committed to protecting your privacy and handling your personal data transparently and securely, in accordance with the UK General Data Protection Regulation (UK GDPR) and the Data Protection Act 2018.

This Privacy Policy explains how we collect, use, store, and protect your personal data when you use the WholeWell Awareness website, tools, training, and services.

1. Who we are (Data Controller)

4TEA2 Ltd is a UK-registered learning and development company trading as WholeWell Awareness, providing training and organisational behaviour systems focused on organisational and human performance.

For the purposes of UK data protection law, 4TEA2 Ltd is the data controller of personal data collected through the WholeWell Awareness website and services.

Company name: 4TEA2 Ltd

Trading name: WholeWell Awareness

Contact email: info@4tea2.co.uk

Registered address: 25 'The Barns', Broome Manor, Swindon, Wiltshire, SN3 1NQ

If you have any questions about this Privacy Policy or how your data is handled, you can contact us using the details above.

2. What data we collect

We collect only data that is necessary for awareness, training, communication, and service delivery.

Depending on how you interact with us, we may collect the following types of data:

a) Website usage data:

IP address (anonymised where possible)

browser type and device information

pages visited and time spent on the site

This data is collected using standard analytics tools and is used only to improve website performance and user experience.

b) Contact and enquiry data:

If you contact us, download materials, or request information, we may collect:

name

email address

organisation (if provided)

This data is used only to respond to enquiries, provide requested information, and manage professional relationships.

c) Awareness and reflection tools (e.g. Strain Gauge, Clock):

Some tools on our website allow users to complete awareness or self-reflection exercises.

These tools may involve selecting responses relating to:

perceived pressure or demand

balance across life or work areas

capacity and regulation patterns

Important points:

These tools are not medical or psychological assessments. They are provided for self-awareness and educational purposes only. By default, individual results are not stored or linked to personal identity unless explicitly stated. We do not use this data to make decisions about individuals.

Where anonymised or aggregated data is collected for evaluation, learning, or research purposes, it will not identify individuals.

d) Training and programme participation data :

If you participate in training, workshops, or organisational programmes, we may collect:

attendance records

learning feedback

voluntary reflection responses

This data is used to:

deliver agreed services

evaluate programme effectiveness

improve training quality

Where services are delivered to organisations, data handling arrangements will be defined in contracts and, where required, in data processing agreements.

3. How we use your data

We use personal data only where we have a lawful basis and only for the following purposes:

responding to enquiries and communications

delivering training and organisational services

improving tools, materials, and learning design

managing professional and contractual relationships

meeting legal and regulatory obligations

We do not use personal data for:

automated decision-making

profiling

marketing without consent

4. Lawful basis for processing

We process personal data under the following lawful bases:

Consent – where you voluntarily provide data or use awareness tools

Contract – where processing is necessary to deliver agreed services

Legitimate interests – to improve services and manage professional relationships

Legal obligation – where required by law

You may withdraw consent at any time by contacting us.

5. Sharing your data

We do not sell your personal data. We may share data only where necessary with:

IT and hosting providers supporting website and email systems

delivery partners supporting training services

research or academic partners, where explicitly agreed and anonymised

All third parties are required to process data securely and in accordance with UK GDPR.

We do not transfer personal data outside the UK unless appropriate safeguards are in place.

6. Data security

We take reasonable technical and organisational measures to protect your data, including:

secure hosting environments

access controls

encryption where appropriate

However, no online system can be guaranteed to be completely secure, and we cannot guarantee absolute security of data transmitted over the internet.

7. How long we keep data

We retain personal data only for as long as necessary to:

fulfil the purpose for which it was collected

meet legal, contractual, or accounting obligations

Anonymised or aggregated data may be retained for evaluation, research, and service improvement.

8. Your rights

Under UK GDPR, you have the right to:

access your personal data

request correction of inaccurate data

request deletion of your data

restrict or object to processing

request data portability

To exercise these rights, contact us using the details in Section 1.

You also have the right to lodge a complaint with the UK Information Commissioner’s Office (ICO): https://www.ico.org.uk

9. Children and young people

Our website and services are not directed at children under 13 without appropriate organisational or parental involvement.

Where training or educational programmes involve young people, specific safeguarding and data protection arrangements will apply and will be communicated separately.

10. Cookies

Our website may use cookies to support basic functionality and analytics.

You can control cookie preferences through your browser settings and, where applicable, through cookie consent tools on the website.

11. Changes to this policy

We may update this Privacy Policy from time to time to reflect changes in law or in how our services operate.

The latest version will always be available on our website.

Important notice

WholeWell Awareness provides learning and organisational behaviour systems for awareness and performance development.

We do not provide medical, therapeutic, or mental health services, and our tools are not intended for diagnosis or treatment of any condition.